Banquet hall management software,
without the enterprise tax.
Built for venues running 5–25 events a week across multiple rooms. Conflict-free scheduling, BEOs that print themselves, deposit tracking that actually works, and a price that doesn't climb with every event. $59/month flat.
The scenarios that break spreadsheets.
If any of these have happened in your hall in the last six months, you're not alone — and you're exactly who we built LightCater for.
Three weddings, two rooms, one Saturday.
You're holding the Tremblay wedding in the Grand Hall (180 guests, 4 PM ceremony, 7 PM dinner) and the Patel reception in the Terrace (90 guests, 6:30 PM cocktails, 8 PM dinner). The kitchen needs to know who's plated, who's stations, what's on first, what overlaps.
In LightCater: each event has its own BEO. The kitchen prints both, the captain on each room reads their own. The dashboard shows both events side-by-side. No mixing up which menu goes where.
"Wait — did we hold the Ballroom for both?"
A bride calls Monday about her September date. Your spreadsheet says it's open. Your colleague tells you Wednesday that she penciled in a corporate gala for the same Saturday. Now you're sweating.
In LightCater: when you try to add an event to a room that's already booked, you get a conflict warning before you can save. Tentative holds show up in the calendar with their expiry date. No surprises three weeks later.
"Did the Nguyen deposit clear, or are we still waiting?"
You sent the invoice three weeks ago. The client says they wired it. Your bookkeeper isn't sure. The event is in 12 days. Now you're three emails deep with no clear answer.
In LightCater: each contract shows sent / received / cleared status per payment. The dashboard surfaces "deposits outstanding" as a top KPI. You'll know which ones to chase without asking your bookkeeper.
September to December, everyone's wedding.
You're quoting fifteen new prospects a week. Half become bookings. Each one needs a custom proposal, a contract, a deposit invoice. You stop sleeping in October.
In LightCater: one customer record per couple, one event with full lifecycle. Proposal becomes contract becomes invoice with one click each — no re-typing the menu items, addresses or totals. The volume becomes manageable.
The florist's truck shows up before setup is done.
Each event has its own coordinator, photographer, DJ, florist, cake supplier. Your team has no central list of who's arriving when, who to call when a vendor goes missing, or which entrance load-in uses.
In LightCater: vendor list is part of every BEO. Names, arrival times, load-in instructions — printed for the captain. When the florist is late, you know who to call.
"Who changed the guest count from 80 to 90?"
The contract said 80. The kitchen prepped for 90. The client says they emailed an update. Nobody can find the email and your team disagrees on whether anyone updated the BEO.
In LightCater: every contract change is logged — user, field, old value, new value, timestamp. Open the audit log for that booking and the answer is right there. No more "he-said-she-said".
Six features banquet halls use the most.
- Multi-room calendar — every booking and hold across every room, colour-coded by status. Conflict warnings before you save.
- Automatic BEO generation — every confirmed event produces a printable function sheet. Menu, headcount, room layout, vendor list, captain.
- Branded proposals + e-signature — send a proposal in your hall's branding, client signs in the browser. No DocuSign fees.
- Deposit + balance tracking — sent, received, cleared per payment. Dashboard shows outstanding totals across all events.
- Audit log — every contract change captured. Who edited the menu, when, what the old value was.
- Five languages — function sheets, proposals and client emails in EN / DE / FR / IT / ES.
See the full lineup on the features page, or skim industry definitions in the glossary.
$59/month flat. No per-event fees.
2 users included. Each additional team member is $14/month. AI Agent add-on is optional at $18/month, flat. 14-day free trial, no card to start, cancel anytime.
14 days. Real events. Real decision.
Set up your actual upcoming bookings, send a proposal, generate a BEO, run your next event through the app. Then decide. No credit card to start.