Collect a deposit online
Optionally take a deposit at the time of booking, so the date is held with real commitment — not just a hopeful enquiry.
Online Booking · built in
Take event requests
Take event requests
while you sleep.
Add a branded booking form to your website. Customers send full event requests 24/7 — date, guests, room, menu — and every one lands straight in LightCater, ready to turn into an event in one click.
- Embed on any website — a link or one line of code
- You choose what the form asks: event type, menu, A/V, deposit & more
- Requests arrive in your inbox → import to a full event instantly
- Branded, mobile-friendly, 5 languages · no add-on fee per booking
Works on your website · Captures real event details, not just "contact me" · Every request flows into LightCater — no re-typing
Why online booking
Turn your website into a booking machine.
Most "contact us" forms give you a name and a vague message. LightCater's online booking captures the whole event — so the request is already half a contract.
01 · Put it on your site
A link, or one line of embed code.
Turn online booking on in LightCater and you get a shareable link plus an iframe snippet. Paste it into your website, add it to your Instagram bio, or send it in an email — wherever your customers are.
02 · Ask the right questions
A real event request, not a guess.
You decide what the form collects — event type and style, date and time, guest count, room, menu, A/V needs, how they heard about you, and more. Customers self-qualify before they ever reach your inbox.
- Toggle each question on or off
- Show rooms, menus & packages with images
- Set min/max hours, lead time & max rooms per booking
03 · It lands in your inbox
From request to event in one click.
Every submission appears under Online Requests in LightCater. Review the details, then import — and the customer, contact, event, room, menu and deposit are created for you. No copy-paste, no re-typing.
Your brand, 5 languages
Your logo, your colours (custom CSS), your domain feel. The form speaks English, German, French, Italian or Spanish for international guests.
Your call on every request
One form, your choice of outcome.
A request isn't locked into one path. Decide what each one becomes — book it, hold it, or nurture it.
Create a full event
Import a request in one click and LightCater builds the customer, contact, event, room, menu and deposit for you — no re-typing.
Capture it as a lead
Not ready to confirm? Keep it as a lead in your inbox, qualify it, and follow up when the timing is right.
Collect a deposit
Optionally take a deposit at the time of booking, so the date is held with real commitment — not just a hopeful enquiry.
Hold the room
Lock the room on booking so the same space can't be double-booked while you finalise the details.
Qualify before you reply
Every request arrives with event type, date, guest count and menu — so you can triage and prioritise the best ones fast.
Notify your team
New requests can auto-email your sales or events team, so nothing sits unseen and every enquiry gets a fast reply.
How it works
Live in three steps.
1
Turn it on & set the questions
Enable Online Booking in LightCater and choose what the form asks. Set your rooms, menus, rules and branding.
2
Add it to your website
Copy the link or the embed snippet onto your site. Customers can now request events any time of day.
3
Review & import
New requests land under Online Requests. Import to a full event in one click and carry on from there.
FAQ
Online booking, answered.
Do I need a website to use online booking?
No. You get a hosted booking link you can share anywhere — your website, social bios, email signatures or QR codes. If you do have a website, you can also embed the form directly with one line of code.
What information does the booking form collect?
Whatever you choose: event type and style, date and time, guest count, room, menu and packages, A/V needs, contact preference, how they heard about you, and more. Each question can be toggled on or off, and you can set rules like minimum lead time and min/max hours.
What happens after a customer submits?
The request appears under Online Requests inside LightCater. You review it and import it in one click — which creates the customer, contact, event, room, menu and any deposit automatically. No re-typing.
Can I take a deposit at the time of booking?
Yes, optionally. You can require a deposit so the date is held with real commitment, or leave it as a request-only form — your choice.
Is the booking form branded and multilingual?
Yes. Add your logo, header text and custom styling, and the form is available in English, German, French, Italian and Spanish. It's mobile-friendly out of the box.
Does online booking cost extra per booking?
No per-booking fees. Online Booking is a built-in add-on you enable from the LightCater marketplace — see the pricing page for current plans.
Start taking bookings online.
Try LightCater free for 14 days, or book a quick demo and we'll set up your booking form with you. No pressure, no setup fees.