Event software · the light way
Run your events,
Run your events,
minus the chaos.
Customers, calendar, proposals, contracts, invoices and BEOs — in one clean app. Book more events, chase fewer spreadsheets.
+ AI Agent. Briefs your day. Drafts your emails. Nudges your team.
- Purpose-built for banquet halls, caterers, restaurants & clubs
- Customer to invoice in one app — never re-type the same details
- Built-in e-signature · 5 languages · no add-on fees
- from $39/mo · 14-day free trial · no card to start
Built for banquet halls, caterers, restaurants & clubs · One app from first enquiry to final invoice · Set up in minutes, cancel anytime
Everything you need, nothing you don't
Five tools that cover the whole event.
From first enquiry to final invoice — the parts a small events team actually needs, without the enterprise bloat.
01 · Customers
Every client and lead, in one place.
A simple CRM built for events — contact details, full event history, notes and follow-up reminders together, so anyone on your team can pick up a conversation without missing a beat.
02 · Event Calendar
Your whole pipeline, at a glance.
Day, week and month views show every booking and hold across your rooms, colour-coded by status — with conflict warnings so you never double-book a space.
03 · Proposals
Branded quotes in minutes.
Pull in your menus, packages and rentals, set the guest count, and LightCater assembles a polished proposal your client can review and accept online.
04 · Contracts & Invoices
Accepted proposal becomes an invoice.
One click turns an approved proposal into a contract and a tax-ready invoice — same figures, no re-typing. Track deposits, payments and balances so you always know who owes what.
05 · Banquet Event Orders
One sheet your whole team trusts.
Every confirmed event produces a clean, printable BEO — timing, headcount, menu, room layout and special requests on one sheet, so kitchen and floor staff know exactly what each event needs.
Signed in the browser
Built-in e-signature with sent · opened · signed status. Captured signature + timestamp on the contract. No DocuSign, no per-envelope fee.
EN · DE · FR · IT · ES
Function sheets, proposals and customer emails switch language with one click. Built for international guests and multilingual kitchen teams.
It all connects.
Customer → calendar → proposal → contract → invoice → BEO. Each step flows into the next, so you never re-type the same details twice.
How it works
From enquiry to invoice, in three steps.
1
Capture the booking
Add the customer, drop the event on your calendar. Everything about that event lives in one record from day one.
2
Send proposal & contract
Build a branded proposal, get it accepted, convert it straight into a contract and invoice — no re-typing.
3
Run the event
Print the BEO for your team, track the payment, close it out. Clean records, happy clients, paid invoices.
Proposals & contracts
Quote it, sign it, done.
Drag in menus and packages, set the headcount, and LightCater builds a clean proposal your client reviews in their browser.
When they say yes, it becomes a contract and an invoice automatically — same numbers, no copy-paste, no errors.
- Branded, client-ready proposals
- One-click convert to contract & invoice
- Track deposits & balances
Banquet Event Orders
Your kitchen's single source of truth.
Every confirmed event generates a clear, printable BEO — timing, headcount, menu, room setup and special notes on one sheet.
No more chasing details across emails and sticky notes. Your team shows up knowing exactly what to do.
Book a demo →
Optional add-on · AI Agent
Done quicker, organized, everyone in the loop.
Turn on the AI Agent and LightCater starts clearing the busywork off your plate — pulling the insights that matter out of your customer records, drafting your emails for you, and keeping clients and staff updated automatically.
- CRM insights that tell you who to follow up with, and when
- AI-assisted emails — solid first drafts in seconds
- Automatic notifications to customers and staff
Add it for $18/month, flat — per account. See pricing →
FAQ
Questions, answered.
What does LightCater cost?
Two plans: Self-Service at $39/month (1 user + $9 per additional user, email support business hours), or With 24/7 Support at $59/month (1 user + $14 per additional user, unlimited proposals, custom BEOs, 24/7 phone & chat). No setup fees, no long-term contract.
Is there a free trial?
Yes — 14 days free, no credit card to start. Set up real events and see how it fits before you pay anything.
Who is LightCater for?
Small to mid-size banquet halls, caterers, restaurants and clubs that want one simple tool instead of a spreadsheet maze — without paying for heavyweight enterprise software.
Do I need to install anything?
No. LightCater runs in your browser on any device, with your data stored securely in the cloud so your whole team works from the same information.
What's the AI Agent add-on?
An optional extra at $18/month flat per account. It surfaces CRM insights, drafts your emails for you, and sends automatic notifications to customers and staff — so things get done quicker and everyone stays informed. Add or drop it anytime.
What's a Banquet Event Order (BEO)?
A one-page sheet that tells the kitchen, bar and floor team exactly what an event needs: timing, headcount, menu, room layout, dietary notes, staffing. LightCater generates a printable BEO from every confirmed event — no rebuilding from scratch. See all catering terms →
Does LightCater work for off-premise caterers, or just venues?
Both. The customer record, proposal/contract/invoice flow and BEO work the same whether the event is at your venue or at the client's location. Off-premise caterers use the BEO for transport timing, load-in/load-out, and on-site equipment notes.
How is LightCater different from Tripleseat or Honeybook?
LightCater is deliberately lighter and clearly priced — from $39/month Self-Service or $59/month with 24/7 support. No PMS sync, no POS integration, no recipe costing, no multi-property tooling. If you need those, you've outgrown the "light" tier. If you don't, you're not paying for them. The trade is simplicity and price for enterprise depth.
Do I need DocuSign for signed contracts?
No. LightCater has e-signature built in. Your client signs in their browser; sent / opened / signed status flows back into the contract record with timestamp and device captured. No per-envelope fee, no third-party add-on.
Can my team work in their own language?
Yes — five languages out of the box: English, German, French, Italian and Spanish. Function sheets, proposals, contracts and customer emails switch language with one click. Set per-customer for client documents, or per-user for internal screens. Translations are editable per venue.
Can I cancel anytime?
Absolutely. No contracts, no cancellation fees, and your data stays exportable.
Ready to run events the light way?
Start your 14-day free trial today, or book a quick demo and we'll walk you through it. No pressure, no setup fees.