Everything to quote, book and run events — in one place.
From the first proposal to the final invoice, LightCater handles your customers, calendar, menus, contracts, payments and banquet event orders without the busywork. Here's every feature, organised across six clear sections.
Win the booking and put it on paper.
Branded, trackable, and signable — from first quote to final BEO.
Proposals
Template-driven, branded proposals you can email and track — with menus, pricing, and a click-to-sign link.
Contracts
A single editable contract covering events, packages, menus, services, custom terms, and signers.
Invoices
Itemized invoices with taxes, discounts, gratuity, payments and a running balance — kept in sync automatically.
E-signature
Send a contract for e-sign, track signed / declined status, and store a signed certificate for the record.
BEO Builder
Design banquet event orders by dragging sections into order, toggling what shows, and styling each section — save as many templates as you need.
Function Sheets
A clean printable kitchen / operations sheet for one event or all events, driven by your chosen BEO template.
Accurate numbers, the way your region expects them.
Sales tax, VAT, gratuity, deposits — handled correctly the first time.
Item-level discounts
Apply a percent or flat discount to any hall, package, menu item, or service line — reflected everywhere.
Gratuity / service charge
Configurable, editable gratuity that computes on the right base (food / hall / service) using the proven legacy logic.
Sales tax & VAT
Two tax modes — sales tax added on top, or VAT extracted from inclusive prices — with multi-rate tax groups and per-item rates.
Product tax setup
Assign tax groups to products so each line is taxed correctly and consistently.
Online payments
Collect deposits and balances by card through Shift4 and CardConnect, with card-brand display and card-on-file.
Refunds & voids
Provider-aware refunds and voids from a single modal, recorded against the invoice.
Pay by invoice
Send customers a secure link to pay an admin-set amount online — no account required.
Upfront amount
Set the amount due now so customers know exactly what to pay at booking time.
A self-serve home for your clients.
Documents, payments and signatures — without the email back-and-forth.
Document access
Customers log in to view their invoices, contracts, and proposals in one place.
Pay online
Pay deposits or balances securely from the portal, with receipts recorded back to the contract.
Review & sign
Read and e-sign contracts directly, with status reflected on your dashboard instantly.
Keep the day-of and the back-office on track.
Calendar, reminders, delivery details, and reports — all wired together.
Calendar
See events by day, week, or month — with your preferred view remembered for next time.
Reminders
Automated event reminders so nothing — deposit, final count, or follow-up — slips.
Delivery & venues
Capture off-site catering delivery and venue details that print on the invoice and contract.
Reports
Operational reporting to track bookings, revenue, and status across your business.
Branded email
One consistent, branded email shell for every send — proposals, invoices, BEOs, and reminders.
Built to grow with you.
Multi-language, AI-assisted, and modular.
Multi-language
Use the app and customer documents in English, French, Spanish, and German.
AI insights
Short, plain-English briefings on each contract's status and what needs attention next.
Marketplace
Turn add-on features on or off yourself, with billing handled automatically.
Ready to see it in your own account?
Try every feature free for 14 days. No credit card to start. Set up a real event and see how it fits your business.