Start simple. Add what you need.
LightCater does the whole event lifecycle out of the box. When your business is ready for more, switch on an add-on from the Marketplace — no reinstall, no new tools to learn, and you can turn any of them off just as easily.
Eleven ways to do a little more.
Payments
Take card payments right on your proposals and invoices.
Optional add-onOnline Booking Engine
Let customers check availability and book you online, 24/7.
Optional add-onE-Signature
Send contracts for legally-binding signing in the browser.
Optional add-onBulk Mail
Design and send email campaigns to your customer list.
Optional add-onFloor Plan
Design tables, seating and staging in 2D and 3D.
Optional add-onAI Agent
Drafts your emails, surfaces follow-ups, keeps everyone posted.
$18/mo add-onCustomer Feedback
Collect post-event reviews and satisfaction scores.
Optional add-onOffsite Delivery
Manage addresses, timing and routing for drop-off catering.
Optional add-onQuickBooks
Sync customers, invoices and payments to QuickBooks Online.
Optional add-onXero
Sync customers, invoices and payments to Xero accounting.
Optional add-onRegistration Form
A public sign-up form that feeds your Online Requests.
Optional add-onGet paid right on the invoice.
Turn on card payments and your clients can pay deposits, balances and on-site charges straight from their proposal, invoice or the customer portal — with the money landing in your bank automatically.
- Deposits & balances collected on proposals and invoices
- One flat rate on every card type — no card-type surcharges
- Automatic weekly payouts to your bank
- Bank-grade security and fraud protection
Let customers book you around the clock.
Publish a branded, mobile-friendly booking page so clients can check availability and request or book events and venues online — no back-and-forth emails, and every enquiry drops straight into your pipeline.
- Real-time availability for halls, rooms and packages
- Enquiries land in your pipeline automatically
- Collect a deposit at the time of booking
- Automatic confirmation emails to the customer
Contracts signed in the browser.
Send proposals and contracts for legally-binding electronic signature straight from LightCater. Your client signs in their browser — no app, no login — and the signed status flows right back onto the record.
- Sent · Opened · Signed — live status on the contract
- Captured signature + timestamp + device, audit-grade
- Signed PDF stored on the contract
Reach every customer in a few clicks.
Design and send marketing and transactional email campaigns to your customer list, with open and click tracking built in — so you can fill quiet dates and stay top of mind without a separate email tool.
- Drag-and-drop email designer with branded templates
- Segment by customer, event type or date
- Open & click tracking on every send
- Send now or schedule for later
Design the room before the event.
Lay out tables, seating and staging on a visual floor plan — in 2D or true 3D — check it against your guest count, and share it with clients and staff so everyone walks in knowing exactly where things go.
- Drag-and-drop table & seating designer
- 2D and true 3D views — walk the room before the event
- Reusable room layouts with capacity checks
- Share the plan with clients and staff
- Attach the layout to the BEO
Let the busywork run itself.
The AI Agent is an optional layer for teams who want to move faster. It reads your customer records and surfaces what needs attention, drafts your emails so you're never starting from a blank page, and keeps clients and staff in the loop without you remembering to hit send.
- Customer CRM insights — follow-ups and opportunities, surfaced for you
- AI-assisted emails — clear first drafts in your tone, in seconds
- Automatic notifications to customers and staff — nothing slips
$18/month, flat — added to any account. See pricing →
Turn every event into a 5-star review.
Automatically collect post-event reviews and satisfaction surveys, watch your ratings trend over time, and catch an unhappy client early enough to make it right — then showcase your best reviews.
- Automated post-event surveys
- Star ratings and written feedback
- Flag unhappy customers for follow-up
Run offsite catering like clockwork.
Manage delivery addresses, timing and routing for offsite and drop-off catering — all attached to the event, so your drivers have exactly what they need and nothing runs on a sticky note.
- Capture delivery address & timing per event
- Organise drop-off and pickup logistics
- Driver-ready delivery details
- Keeps offsite jobs on the same calendar
Keep your books in sync, automatically.
Push customers, invoices and payments from LightCater straight into QuickBooks Online or Xero — no double entry, no month-end transcription, and revenue reporting that always ties out.
- Sync customers, invoices & payments
- No manual re-keying — reconcile faster
- Keep revenue reporting accurate and current
- One-time secure connection for each
Collect sign-ups with a public form.
Publish a configurable registration form that feeds submissions straight into your Online Requests queue — perfect for classes, tastings and open-house events where guests register themselves.
- Configurable public registration form
- Feeds directly into Online Requests
- Custom fields for your event types
- Embed it on your own website
On when you want them. Off when you don't.
Every add-on lives in the in-app Marketplace. Flip one on and it's ready to use — no reinstall, no migration. Most start with a free grace period, and you can switch any of them off at any time. Your core plan never changes.
Start with the essentials, grow into the rest.
Set up a real event free for 14 days — then switch on any add-on the day you need it.