Everything you need. One workflow.
LightCater covers the whole event lifecycle for a small team — from the first enquiry to the signed contract to the printable BEO — and deliberately leaves out the enterprise complexity you'd never use.
Every client and lead, in one place.
A clean, no-fuss CRM made for events. Keep contact details, event history, notes and follow-up reminders together — so anyone on your team can pick up a conversation without missing a beat.
- Full contact & event history
- Notes & follow-up reminders
- Turn a lead into a booking in seconds
See your whole pipeline at a glance.
Daily, weekly and monthly views show every booking and hold across your rooms, colour-coded by status — so you instantly know what's confirmed, what's pending, and where you have space.
Conflict warnings stop you from accidentally double-booking the same room.
Branded quotes in minutes.
Pull in your menus, packages, rentals and services, set the guest count, and LightCater assembles a polished proposal your client can review online. Adjust line items, apply taxes and discounts, and send — all without leaving the app.
Accepted proposal becomes a contract.
One click turns an approved proposal into a contract and a tax-ready invoice — same figures, no re-typing, no transcription errors.
Track deposits, payments and outstanding balances so you always know who owes what.
One sheet your whole team trusts.
Every confirmed event produces a clean, printable BEO: timing, headcount, menu, room layout and special requests, all in one document. Print it or share it so the kitchen and floor staff know exactly what each event needs — no guesswork.
Your venue, at a glance.
The dashboard surfaces the numbers that actually run your week — bookings, revenue, deposits outstanding, what's coming up tonight. No drilling for what your morning meeting needs.
- KPI cards: bookings, revenue, deposits, next event
- Upcoming events list right at the top
- One-click into the contracts that need attention
Every change, tracked.
Who edited that price? When did the menu change? Did the deposit get applied? Every modification to a contract is captured — user, field, old value, new value, timestamp — and searchable in one click.
- Filter by user, field, date or contract
- Old value → new value on every change
- Never wonder "who edited that?" again
Signed in the browser — no add-on fee.
Send the contract for signature from inside LightCater. Your client signs in their browser — no app, no login, no third-party DocuSign tax. Signature status flows straight back into the contract.
- Sent · Opened · Signed — live status on the record
- Captured signature + timestamp + device, audit-grade
- No DocuSign or HelloSign per-envelope fees
Five languages, one click.
EN · DE · FR · IT · ES. Function sheets, proposals, contracts and customer-facing emails all switch language with one click. Built for venues serving international guests — and kitchen teams who work in their own language.
- Per-customer language preference, remembered
- Print the BEO in your kitchen's working language
- Translations editable per venue — no rigid templates
Let the busywork run itself.
The AI Agent is an optional layer on top of LightCater for teams who want to move faster. It reads your customer records and surfaces what needs attention, drafts your emails so you're not starting from a blank page, and keeps clients and staff in the loop without you remembering to hit send.
- Customer CRM insights — follow-ups and opportunities, surfaced for you
- AI-assisted emails — clear first drafts in your tone, in seconds
- Automatic notifications to customers and staff — nothing slips
$18/month, flat — added to any account. See pricing →
Light by design.
LightCater isn't trying to be everything. If you need PMS sync, multi-property enterprise tooling, recipe costing or POS integrations, you've probably outgrown the "light" tier — and that's okay.
Try all five tools free for 14 days.
No credit card to start. Set up a real event and see how it fits your business.