Off-site & drop-off catering software
From the first enquiry
From the first enquiry
to the last drop-off.
For caterers who cook in their own kitchen and serve at the client's location. Quotes, contracts, deposits, delivery details and BEOs in one simple app, with an AI assistant that keeps every event moving.
- Delivery address, arrival time and on-site contact on every event
- BEOs with menu, guest count and dietary notes for the kitchen and drivers
- Pack lists, so no equipment stays behind
- Deposits paid online, with the balance updated on every event
- Free 30-minute demo with our team, or a 14-day trial with no credit card
Core features
Everything you need to run your events
Click any feature to see how it works.
Off-site deliveryDelivery address, arrival and pickup times and on-site contact on each event.
Events, menus & packagesBuild a quote in minutes from your menus, priced per guest.
Customers & CRMEvery client, contact and past event in one place.
Event calendarEvery event, delivery and booking on one calendar, no double bookings.
ContractsYour terms and layout, filled in from the event.
InvoicesTaxes, service charges and discounts calculated for you.
Payments & depositsClients pay deposits online; the balance updates on every event.
Payment plans & split billsSchedule instalments or split one event across payers.
BEOs & function sheetsTimes, guests, menu, delivery and dietary notes on one sheet.
Pack lists, checklists & tasksExactly which equipment goes out, plus checklists with due dates on every event.
Prep sheetsThe dishes to prepare per day or per event.
Recurring eventsWeekly office lunches or regular drop-offs, set up once.
Reports & dashboardBookings, revenue and balances due, ready to export.
More features
Turn on more when you need it
Switch them on with one click from inside the app.
Recipe management & food costingRecipes with ingredient costs, so you know what each menu costs you.
Rental inventoryRent out chairs, linens and equipment without double-booking them.
ProposalsBranded proposals that turn into contracts.
E-signatureClients sign contracts online, from any device.
Online bookingClients request menus and packages on your website 24/7.
AI assistantDrafts client emails and flags what needs attention.
Bring your own AIConnect your own ChatGPT, Claude or Gemini account and LightCater's AI runs on it.
Lead managementEnquiries in one inbox with follow-ups and website forms.
Crew schedulingPost shifts; servers and drivers claim them from their phone.
QuickBooks & XeroSend invoices and payments to your accounting.
Google & Outlook calendarEvents in the calendar your team already uses.
Bulk emailNewsletters and offers to your client list.
Guest feedbackAsk for reviews after each event.
Event registrationSell tickets with card payment, QR codes and check-in at the door.
Appointments & tastingsBook tastings and site visits, with Meet, Teams or Zoom links.
Inbox AI summaryEach morning, a short summary of your email and the tasks in it.
Kitchen sheet (ESO)One printed sheet per customer and day for the kitchen and service team.
Batch printPrint BEOs and documents for a whole date range at once.
Quick bookingCustomer, event, menu and services booked on one page.
Document customizationYour own layouts for BEOs, contracts and invoices.
Cloud storageAttach and store the documents for every event.
pxierMeetAI notes and follow-ups from your client calls.
API accessConnect your own tools, with priority support.
Also available: floor plans in 2D and 3D, table reservations, restaurant POS, hotel PMS integration and document customization. See all features →
Want to see it with your own menus and deliveries?
Let us show you around in 30 minutes, or try it yourself for 14 days.
Built for caterers
BEOs & function sheetsMenu, run of show, staff and team notes on one sheet for the kitchen and the floor.
Prep sheetsWhat to cook each day and the ingredients to order, straight from your confirmed events.
Pack listsEvery chafing dish, plate and linen for the van, ticked off when loaded and returned.
Recipes & food costIngredient costs, waste and margin for every dish, next to your selling price.
Delivery & dispatchDelivery address, arrival and pickup times, and the on-site contact on every event.
Online orderingClients order trays, lunches and packages from your website.
Crew schedulingShifts for servers, chefs and drivers, claimed from their phone, with labour cost per event.
Rental inventoryChairs, tables and linens free per day, shortages flagged before the weekend.
AI briefingToday, this week and what needs attention, plus a to-do list ranked by priority.
See the catering tools in action
Real LightCater screens with sample data. Click any card for the details.
Inside the app
ProposalPackages and menus, ready to accept online.
ContractYour terms and layout, signed online.
InvoiceTaxes, service charges and balance due.
Banquet event order (BEO)Menu, run of show and team notes on one sheet.
AI assistant that drafts client emails and briefs your day. 
Floor plans in 2D and 3D for every room.
Documents your clients will love
Real proposals, contracts, invoices and BEOs made by LightCater, with your logo and layout. Sample data.