Banquet hall · event venue · hotel software

Your rooms, your kitchen,
one simple app.

For banquet halls, event venues and hotels that cater their own events. Book the room, quote the menu and send the kitchen its BEO, with an AI assistant that keeps every event moving.

Every room on one calendar, with a warning before a double booking
Room, menu, service charge and deposit on one quote
BEOs and function sheets for the kitchen and floor team, without re-typing
Floor plans in 2D and 3D to walk clients through the room
Free 30-minute demo with our team, or a 14-day trial with no credit card

Book a demo Start free trial

LightCater on desktop, tablet and phone: the AI Agent drafts a client email on the monitor, the event calendar shows on the tablet and phone

Core features

Everything you need to run your events

Click any feature to see how it works.

Rooms & event calendarEvery room and hold at a glance, with a warning before a double booking. Events, menus & packagesRoom, menu and packages on one event, priced per guest. Customers & CRMEvery client, contact and past event in one place. ContractsYour terms and layout, filled in from the event. InvoicesTaxes, service charges and discounts calculated for you. Payments & depositsClients pay deposits online; the balance updates on every event. Payment plans & split billsSchedule instalments or split one event across payers. BEOs & function sheetsTimes, guests, menu, room and dietary notes on one sheet. Checklists & tasksQuestions your team answers on each contract or event, with due dates and reminders. Hotel PMS integrationPost event charges to the group's folio in Oracle OPERA, Mews, apaleo, Cloudbeds, eviivo or Guestline. Recurring eventsWeekly meetings or regular bookings, set up once. Reports & dashboardBookings, revenue and balances due, ready to export.

More features

Turn on more when you need it

Switch them on with one click from inside the app.

Floor plans 2D & 3DLay out tables and walk clients through the room. Online bookingClients book rooms and packages on your website 24/7. ProposalsBranded proposals that turn into contracts. E-signatureClients sign contracts online, from any device. AI assistantDrafts client emails and flags what needs attention. Bring your own AIConnect your own ChatGPT, Claude or Gemini account and LightCater's AI runs on it. Lead managementEnquiries in one inbox with follow-ups and website forms. Caterer portalWorking with outside caterers? Each one sees only the events you assign. Crew schedulingPost shifts; staff claim them from their phone. Rental inventoryRent out chairs, linens and equipment without double-booking them. QuickBooks & XeroSend invoices and payments to your accounting. Google & Outlook calendarEvents in the calendar your team already uses. Bulk emailNewsletters and offers to your client list. Guest feedbackAsk for reviews after each event. Event registrationSell tickets with card payment, QR codes and check-in at the door. Appointments & tastingsBook tastings and site visits, with Meet, Teams or Zoom links. Inbox AI summaryEach morning, a short summary of your email and the tasks in it. Digital signageToday's events on lobby and room screens. Multi-location room searchFind free meeting rooms across every property in one search. Kitchen sheet (ESO)One printed sheet per customer and day for the kitchen and service team. Batch printPrint BEOs and documents for a whole date range at once. Quick bookingCustomer, event, menu and services booked on one page. Document customizationYour own layouts for BEOs, contracts and invoices. Cloud storageAttach and store the documents for every event. pxierMeetAI notes and follow-ups from your client calls. API accessConnect your own tools, with priority support.

Also available: recipe management and food costing, table reservations, restaurant POS, digital signage and document customization. See all features →